Zoom Security & Privacy
Unfortunately, universities across the country (including UCR) have been experiencing "Zoombombing," or uninvited guests entering a meeting and using Zoom’s screen-sharing feature to broadcast racist and pornographic content. Most Zoom meetings have a public link that, if clicked, allow anyone to join. You can protect your virtual space by following these recommended Zoom settings.
For a brief summary and visual instructions, download our one-page quick guide to Zoom settings.
Recommended Zoom Settings
Log in to your UCR Zoom account at ucr.zoom.us and go to Settings on the left menu to adjust your universal default settings. When you create a Meeting, you will also be given the option to adjust your Meeting Settings.
- Waiting Room: Enable waiting room, but check for Guest Participants Only. This way your students can enter seamlessly and others will be stuck in the waiting room unless allowed in by you. Make sure you students know to sign in to Zoom with their UCR NetID and Password (you can share this Zoom for Students guide with them in iLearn.
- Require Password: you can choose to do this at the Meeting Settings level. You can customize the password (e.g., your course number) to make it easier for students to remember.
- Embed Password in link for one-click join:If you require a password for a meeting, this will simply create a more complex URL without students having to enter a password (though students joining from the desktop or mobile app will still need to enter the password).
- Screen sharing: choose host only: Only you would be able to share your screen. As a host (if you decide mid-meeting) you can still grant individuals the ability to share in the Participant window.
- Mute Participants Upon Entry
- Join Before Host: Turning off join before host so students won't be allowed in the meeting without you present.
- Allow participants to rename themselves: Turn this off to disable participants from choosing and inappropriate name or impersonating a student.
- Private chat: You can disallow participants from sending a 1:1 message with another participant.
- Participants can record locally: In Settings, navigate to Recording Settings, and disallow students from recording the meeting to their own computer.
- Allow removed participants to rejoin: This is turned off by default, and will stop removed participants from signing back in.
During a meeting
- Designate a co-host: you can make a TA or rotate students to be a co-host and train them on what to do to help you immediately shut down unwanted activity.
- Mute all: as the host, you can choose to mute all upon entry. You can mute all during the meeting in the Participant window. You can also stop participants from unmuting themselves, and instead ask them to use chat for questions.
- Stop the participants video: Before the meeting, you can choose to have participant video off upon entry. You can also stop participant video in the Participant window.
- Remove: from that Participants window, you can mouse over a participant’s name, and several options will appear, including Put on hold or Remove. Your UCR Zoom settings are by default set to bar removed participants from returning.
- NEW: The new Security button on the toolbar has easier access to Enable Waiting Room, Lock Meeting, and controls to participants' chat, rename, and screen share options.
Don't forget, if things are out of control you can always simply end your meeting.
Recording a meeting
- Always inform participants that they are being recorded.
- Record active speaker with shared screen, not Gallery view. See Recording Layouts for details.
- Spotlight video to lock the active speaker to the presenter and uncheck ‘Display participants’ names in the recording.
If you suspect a UCR student of disrupting your Zoom meeting, please report the social misconduct to the Student Conduct and Academic Integrity Programs Office.