*Do not upload your videos to iLearn. You should store them in a cloud storage site and provide the link to your students via iLearn. You should also (ideally) caption your video to make it ADA compliant. There are many ways to do this, but we've provided instructions for a few solutions here.

*You must chunk your lectures into smaller videos. You will encounter problems trying to upload large files. Remember, you don't have to use recorded lectures! There are many low-tech ways to engage your class. If you do, though, remember to chunk the information and keep the videos short. See this webinar by Prof. Annie Ditta for 5 tips for effective video lectures.

*If you are hosting live lectures via Zoom, we recommend you post the recording for students who could not attend or had internet connectivity issues. Make sure you inform students that they are being recorded (read the Guidance on Protecting Privacy and Data During Remote Teaching Using Zoom).

Below you will find instructions for:

  1. Recording your video
  2. Storing your video
  3. Captioning your video  


1. Recording Your Video

Using Zoom

Before you begin
  • Make sure you have checked the option to receive an audio transcript (as this is not the default option). Log in to ucr.zoom.us and click Settings, then choose Recording on the top menu. Under Cloud Recording, make sure Audio Transcript is checked.

  • Open any documents, presentations, or websites you plan you show in your lecture. 

Recording a session
  • Start a new Zoom meeting (with only yourself). Go to ucr.zoom.us and login with you UCR NetID. In the upper right corner, click Host a Meeting and choose With Video On from the dropdown. Once you start your session, the camera will display, along with a menu on the bottom of the screen.
  • Click the Share Screen button in the middle of the bottom menu bar (with the green arrow).

  • Applications you previously opened on your computer will display here. Click the application (e.g. PowerPoint) you want to display and then the blue Share button at the bottom right.

  • Push the Record icon on the menu bar to begin recording. NOTE: in your settings you can choose to store your recordings locally on your computer or to the Cloud. If you've already started, you can click the caret next to the Record icon to select Record on this Computer or Record to the Cloud*. (NOTE: you will only receive an audio transcript if you record to the cloud.

  • The red light appears at the upper left of the screen indicates you are recording; begin your lecture.
  • To stop sharing your screen, click the red Stop Share button.
  • When you are finished, you will click End Meeting (in red) on the lower right corner of your menu bar. You will need to wait while your video finishes rendering.

*We recommend that you Record to the Cloud then, for captioning and/or long-term storage, download that recording from the cloud to your hard drive. You can then upload that video file to Google Drive (for storage) and use your Zoom transcript (once the VTT file is converted to an SRT file) to generate captions.

Other Video Recording Alternatives

There are alternatives to recording a video using Zoom. But whatever you use you must make sure that 1) the sound quality is acceptable and 2) that you upload your video to a cloud storage site so you can share that link in iLearn. 

  • Screencast-o-matic or similar tools. This is a very simple and user-friendly option that uploads directly to YouTube. See this instructional video by UCR Prof. Annie Ditta from the Department of Psychology. 
  • Camtasia or other screen recording/video editing software. If you have these tools, you can use them.
  • PowerPoint (Office 365, 2016, and 2013 versions). You can record a narrated presentation in the application itself and save to your computer. You can then upload the file to Google Drive or YouTube to share. More information on this option can be found here.  NOTE: If you choose this option, please be aware that the video/audio quality of your recording may not be optimal; it is best to record a small (1-2 mins.) sample to upload to iLearn and then play the recording to personally gauge the quality for yourself.
  • Google Meet is a Zoom-like alternative that auto-captions (captioning would still need to be reviewed and edited for ADA compliance). Please note that recording lectures in Meet is only available through July 1, 2020 and not turned on by default; place a work ticket with ITS to get this feature activated.  


2) Storing Your Video

Zoom's Cloud

If you've saved your recording to Zoom's Cloud, you can simply share that link with students in iLearn (NOTE: it will not be captioned, but you can also share the audio transcript). 

Note that Zoom will save your recording for only 6 months (and even that might not be guaranteed during this busy time). If this is a video you don't want to save long-term (i.e., a live Zoom recording that you are providing for students who could not attend), then this will probably work for you. If it is a lecture video that you plan to use in future courses, go ahead and download the video and store it somewhere else (e.g., Google Drive).

Google Drive

If your video file exists on your computer (or if you've downloaded the recording from Zoom's Cloud), you can then upload your file to Google Drive. This is our recommendation.

  1. Go to drive.google.com (make sure you are signed in with your UCR account information).
  2. At the top left, click New -> File Upload.
  3. Choose the video file you want to store. 
  4. When you're ready to share your video, don't forgot to choose "only those with link can view" (see more detailed instructions here).


NOTE: You can also use YouTube for storage and captioning, but you must be mindful of both copyright and accessibility issues with that option. While we officially recommend Google Drive, here are some YouTube instructions as well.

Create a personal channel for teaching with UCR account

  1. Sign in to YouTube on a computer or using the mobile site with your UCR R’Mail account (make sure that you’re not signed in with your personal Google account).
  2. Create a Channel: Try any action that requires a channel, such as uploading a video, and if you don't yet have a channel, you'll see a prompt to create a channel.
  3. Upload video: Check the details (with your Google Account name and photo) and confirm to create your new channel. At the top right, select Create a video or post.  
  4. Select the file you’d like to upload.
  5. You can now share that link with your students. 


3) Captioning your Video

Google Drive

If you used Zoom to record to the Cloud and hope to manually caption your video, you can use Zoom's audio transcript to do so using Google Drive. 

  1. Log into your Zoom account, find Recordings on the left vertical menu, and find your Cloud recording.
  2. To the right, under the File Size column, you'll be able to click on the files for that recording. Download the video file and the audio transcript to your hard drive.
  3. Now upload the video to Google Drive.
  4. Finally, you must convert that audio transcript file (a VTT) into an SRT file. Use this tool.
  5. Back in Google Drive, choose the video you want to caption (double click to open).
  6. Choose More Actions in the upper right corner (three vertical dots), and click Manage Caption Tracks.
  7. Click Add New Caption Tracks and select the SRT file you just create with this tool.
  8. Choose the language for the captions and a name for the track and click Upload.


If you upload your video to YouTube, they will be captioned automatically. These captions, however, are not ADA compliant. You'll want to edit the captions. To do so:

  1. Go to your Video Manager.
  2. Next to the video you want to edit captions for, click the drop-down next to "EditSubtitles/CC.
  3. Click the caption track you want to edit.
  4. To change the timing, click Edit above the video, then drag the bars on the caption track.
  5. Click Publish edits.

You can also create your own captions in YouTube.


Audio only recording (Audacity)

Alternatively, you may choose to record only the audio of a lecture.  This can be done using free software from Audacity.  Then, you can upload the audio file to iLearn.

  • Instructions for using your computer’s built-in microphone, or via a microphone/headset with a 3.5 mm audio jack.
  • Instructions for using a USB headset.

If you want embed a link to an audio file created in Audacity rather than uploading a file to iLearn, you would need an additional service called SoundCloud to make this happen; follow these steps:

  • Create an account in SoundCloud (or log into an existing account you possess)
  • In Audacity: Export your audio file as an MP3
  • Upload the mp3 file to your SoundCloud account
  • Copy the link created by SoundCloud of your newly uploaded audio file
  • Paste/embed the link into iLearn where desired.

Sharing your materials in iLearn

Remember, you cannot upload your video files directly to iLearn. To give your students access to your video or audio recordings, paste the link into the appropriate content area in iLearn.

To upload your slides or other files (Word, PDF, etc), see our iLearn Quick Guide (which also includes links to more detailed instructions).