How to do Finals Online

Below are the most common types of final assignments. Click to find iLearn instructions for professors and technology instructions for students. Remember to be mindful of technology access for students, and be prepared to make accommodations.

Types of Finals

  • Essay, Research Paper, Creative Writing

    If you have not done so already, create a space in iLearn ("assignment" or separate "Content Area") for students to submit their final paper. Make sure to notify students of any formatting requirements or other instructions. 

    To create an assignment in iLearn,

    1. Click "Assignment" from the right vertical menu.
    2. Click "Assessment" and then choose "Assignment" from the dropdown menu.
    3. In this "Create Assignment" page, you will title the assignment, provide instructions, attach any necessary documents, chose a due date, and designate the point value.
    4. Click the "Submit" button in the bottom right corner.
    5. To edit the assignment, click the arrow to the right of the assignment title.
  • Presentation, Performance, Demonstration

    You can have students submit a presentation, performance, or demonstration online. Students can submit a variety of digital files in iLearn for you to view their slide presentations and photos. Students can also create a video recording of a presentation or performance, upload to YouTube (public or private), and submit the link in iLearn.

    NOTE: If you want all of your students to view the presentations of their peers, make sure you create a discussion board (in addition to the "assignment" where you will provide feedback/grades) and have students post their files or video links there. Other students will then be able to access the presentation and provide feedback.

    To create an assignment in iLearn:
    1. Click "Assignment" from the right vertical menu.
    2. Click "Assessment" and then choose "Assignment" from the dropdown menu.
    3. In this "Create Assignment" page, you will title the assignment, provide instructions, attach any necessary documents, chose a due date, and designate the point value.
    4. Click the "Submit" button in the bottom right corner.
    5. To edit the assignment, click the arrow to the right of the assignment title.
    Instructions for students on submitting a video recording to iLearn:
    1. Use a camera (a smart phone camera will work), webcam, or screen capture to film your presentation, performance, or project.
    2. Go to YouTube (or another video sharing site we can all access) and sign in with your UCR email.
    3. Click the video camera icon on the top right corner and choose "Upload Video" from the dropdown. 
    4. Choose the file you want to upload to YouTube and follow the instructions.
    5. Once your video is posted, turn in the link to the assignment and (possibly) discussion board. 
    Instructions for students on recording a narrated slide presentation:
    1. Step-by-step text instructions to record narrated PowerPoint presentations 
    2. Video instructions on narrated slide presentations (you can share the link with your students: https://www.youtube.com/watch?v=UdeRJpIxCF0

     

  • Project

    You can have students submit a project online. Students can submit a variety of digital files in iLearn for you to view their slide presentations and photos. Students can also create a video recording displaying their project, upload to YouTube (public or private), and submit the link in iLearn.

    NOTE: If you want all of your students to view the projects of their peers, make sure you create a discussion board (in addition to the "assignment" where you will provide feedback/grades) and have students post their files or video links there. Other students will then be able to access the presentation and provide feedback.

    To create an assignment in iLearn:
    1. Click "Assignment" from the right vertical menu.
    2. Click "Assessment" and then choose "Assignment" from the dropdown menu.
    3. In this "Create Assignment" page, you will title the assignment, provide instructions, attach any necessary documents, chose a due date, and designate the point value.
    4. Click the "Submit" button in the bottom right corner.
    5. To edit the assignment, click the arrow to the right of the assignment title.
    Instructions for students on submitting a video recording to iLearn:
    1. Use a camera (a smart phone camera will work), webcam, or screen capture to film your presentation, performance, or project.
    2. Go to YouTube (or another video sharing site we can all access) and sign in with your UCR email.
    3. Click the video camera icon on the top right corner and choose "Upload Video" from the dropdown menu. 
    4. Choose the file you want to upload to YouTube and follow the instructions.
    5. Once your video is posted, turn in the link to the assignment and (possibly) discussion board. 
    Instructions for students on recording a narrated slide presentation:
    1. Step-by-step text instructions to record narrated PowerPoint presentations 
    2. Video instructions on narrated slide presentations (you can share the link with your students: https://www.youtube.com/watch?v=UdeRJpIxCF0
  • Exam

    OPTION 1: Put your Exam in iLearn 

    NOTE:

    • If your final assignment can be submitted via iLearn, the impact will be minimal and you can proceed as planned.
    • Keep your original designated time slot (even though it has been moved online) for your final (see the schedule here).
    • For help using iLearn and more, see our schedule of live video training sessions.
    Once you are logged into your course in iLearn,
    1. Click "Assignments" (or you can create a new Content Area called “Final Exam” by click the "+" in the top left corner).
    2. Click "Assessments" and choose "Tests" from the dropdown menu.
    3. Choose "Create." This will take you to "Test Information" where you will give your test a title along with a description and instructions (optional).
    4. Click the "Submit" button on the bottom right of your screen. You are now in the "Test Canvas" where you will start creating your test questions.
      • Click "Create Questions" and choose the question type from the dropdown menu.
      • Click "Reuse Questions" to choose from the questions you've posted in any other assignment in this course 
    5. When you have finished creating/importing your questions, you can edit the point totals for individual questions using the box to the right of the question, or you can "select all" or "select from category" to edit point totals in bulk.
    6. When you are ready to finalize the exam, click "OK" in the bottom right corner. Now you have created the test.
    7. To deploy (or publish for students) it, click on the title of the test you just created (in should appear in the "Add Test" box) and click the "Submit" button in the bottom right corner.
    8. This will bring up the "Test Options" page where you can control the instructions, availability, due dates, feedback, self-assessment and presentation of the test.
      • You must click “Yes” under Test Availability to "Make available to students" (here you can choose to send out an announcement when the test becomes available to students).
      • The "Force Completion" option will automatically submit the exam if the student loses their connection, so this is NOT recommended.
      • You can set a Timer (how long students have to take the test once they have started it).
      • Display allows you to decide when and how long the test link will be available to students.
      • Test Exceptions allows you tp set different dates and times for students who need accommodations.
      • In "Show Test Results and Feedback to Students" we recommend you choose "After attempts are graded" before correct answer are released to students (in case students need multiple attempts due to technological issues).
      • Test Presentation we recommend you choose “All at Once” and “Randomize Questions
    9. Click "Submit" in the bottom right corner and your exam is published.
    10. If you need to edit your exam or exam settings, click the dropdown arrow to the right of the exam title for edit options.

    For troubleshooting specific issues, submit a support request. For help using iLearn and more, see our schedule of live video training sessions.

     

    OPTION 2: Online Test Proctoring

     

    Due to the COVID-19 outbreak and multiple university closures, there is a rising demand for online proctoring solutions that may create an unusual strain on online proctoring service providers (e.g., ProctorU, Examity). The rising demand nationwide may result in a delay of service times over the next few weeks. For example, the creation of new instructor accounts by an online proctoring service can take up to 48-72 hours under normal, non-emergency conditions. Moreover, the current scheduling time for an online exam for a course, typically about three days after the initial request is made, may now be extended by an additional week or more. Furthermore, proctoring services incur a student “course materials” cost and students pay for exams delivered via online proctoring. Student costs can also increase through additional fees for late or urgent scheduling requests. Since additional course fees must be disclosed to students at the start of a term, we recommend not using an online proctoring service for your final exam unless the service provider and the student cost was already part of the course plan/syllabus from the start of the quarter. 
     
    It is our recommendation that UCR faculty seek different final exam delivery solutions rather than utilizing an online proctoring service. We recommend that instructors consider how to deliver their final exams and tests using the iLearn online platform or provide an authentic alternative for a final exam, such as a final paper or a final presentation. If you adopt iLearn as your testing solution, there is no wait time to administer your final exam. Your students will not need to coordinate with a third party online proctoring service.


    There are many options for administering secure and timely exams using the iLearn platform, including:

    • Password protection
    • Question and/or answer randomization
    • Timed exams
    • Force completion for students who navigate away from the exam in their browsers
    • Display one question at a time and prohibiting backtracking

    Information and resources to help you plan and deliver a solid final assessment for your course are available at the UCR KeepTeaching website, and instructors are encouraged to submit a BearHelp ticket with requests for assistance to address issues or problems you may encounter during finals week.
     
    Finally, If you still feel you need an online proctoring tools for your particular course needs, please submit service link ticket and requests will be taken into consideration on a case by case basis.